Privacy Policy
Effective July 14, 2026 · Motion Visual Media, Charlotte, NC
Motion Visual Media is a Charlotte-based visual content studio: cinematic brand and founder films, in-studio portrait sessions, and professional AI headshots. We tell stories for a living — we don't trade in data. This policy covers what we collect across our services and what we do (and never do) with it.
What we collect, and why
- Inquiry forms: when you submit a project inquiry or session inquiry on this site, we receive what you type — typically your name, email, phone (if you share it), company or brand, project or session details, and budget range for project inquiries. We use it for exactly one thing: responding to you and scoping the work.
- Email: if you write to us, we keep the correspondence as an ordinary business record.
- Payments: processed by Stripe. Your card details never touch our systems — we see order or invoice amounts, status, and your receipt email.
Client work
Photos and films we produce for you are governed first by your project agreement. We use client work in our portfolio or marketing only with permission, and unreleased client material is never shared publicly.
AI Headshots
Our AI headshot service involves uploading personal photos, so it carries its own dedicated, more detailed policy — including private storage and automatic deletion schedules (reference photos within 7 days, finished files after 30). Read it at headshots.motionvisualmedia.com/privacy.
What we never do
- We never sell or share your personal information with advertisers or data brokers.
- We never use your photos or likeness to train AI models.
- We run no advertising trackers and no cross-site cookies on this site.
Service providers
We keep our stack small: Netlify hosts this site and stores form submissions, Stripe processes payments, Supabase provides private storage for the headshot service, and page fonts are served by Google Fonts. Each receives only what its job requires.
Retention & your choices
Inquiry submissions and correspondence are kept as ordinary business records. Want something deleted, or a copy of what we hold about you? Email hello@motionvisualmedia.com — a real person will take care of it, usually within one business day.
Changes
If this policy changes materially, we'll update the effective date above.